How can you request workplace adjustments for a disability or health condition in the UK?
In the UK, disabled people can ask their employer to make reasonable adjustments at work. They are also protected by law against disability discrimination, which means being treated less favourably because of a disability. This protection applies to all workers, including trainees and apprentices.
Under the Equality Act (2010) 📜, a person is considered disabled if they have a physical or mental impairment that has a substantial and long-term adverse effect on their ability to carry out normal day-to-day activities.
In general, “long-term” means that the effect has lasted, or is likely to last, at least 12 months. Some progressive conditions may be treated as disabilities from the point of diagnosis (such as multiple sclerosis or cancer).
Examples of situations covered include:
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🚶 Mobility impairments: long-term difficulty walking, or use of a wheelchair etc.
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👂👁️ Sensory impairments: hearing loss or sight loss, etc.
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🩺 Long-term health conditions: diabetes, HIV, cancer, endometriosis, etc.
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🧠 Mental health conditions: depression, bipolar disorder, etc.
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📚 Neurodevelopmental or learning-related conditions: ADHD, dyslexia, etc.
If you need support, you can ask your employer for reasonable adjustments 🛠️
Reasonable adjustments are changes made to remove or reduce the disadvantage a disabled person may face at work. Whether an adjustment is considered reasonable depends on a number of factors, including how effective it would be, how practical it is to implement, the cost, the employer’s size and resources, and the availability of financial support. If a particular adjustment is not considered reasonable, the employer should consider other ways of supporting the individual. Employers are generally responsible for funding reasonable adjustments, although additional support may sometimes be available through schemes such as Access to Work.
Examples of reasonable adjustments include:
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💺 Providing adapted equipment, such as chairs, computers or specialist software
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📄 Providing accessible documents or emails
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🧑🤝🧑 Offering one-to-one support
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🕒 Agreeing flexible working hours
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➕ And other forms of support, depending on individual needs
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✉️ How do you ask for reasonable adjustments?
You should contact your employer, manager or HR representative to explain that you need reasonable adjustments and why they would help. It is often helpful to make your request in writing, for example by email, so that you have a clear record. ACAS also recommends discussing reasonable adjustments in a meeting so that both sides can agree what support is needed. In your request, you should explain:
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📝 Why you are asking for reasonable adjustments
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💼 How your condition affects your work
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🧩 What kind of support or changes may help
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You can find a template here 🔗.
If you need support, do not hesitate to contact 📧 disability@escp.eu — we will be happy to help 😊.
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