BSc - Code of conduct & use of AI

The code of conduct defines the community rules applicable to individuals enrolled in training concerning their relations with the institution and each other.

The definition of an individual enrolled in training is :

• a pupil or a student or an apprentice registered in an undergraduate educational programme,
• a trainee registered in a continuing education programme.

The present school rules and policies, established in the interest of everyone while respecting people and property, are to be followed by all students, whatever the venue (classrooms, library or media centres, common facilities, and so on) or within the framework of extracurricular activities linked to training or programmes (seminars, work placements, vacations abroad, travelling, visits and field trips, sporting events, and so on).

Each student receives a copy of the school rules and policies at the latest on the day the programme begins. No, ignorance of the school rules and guidelines can be subsequently claimed.

The school rules and policies can also be consulted on the institution’s premises. Students must also follow partner institutions’ school rules and policies should such individuals be taking classes or programmes in such partner institutions.

1. General rules: 
   Students are expected to act responsibly and respectably. These individual and collective behaviours are expected within the institution and partner institutions, where some training might be carried out. Each student must respect other people, whether faculty, administrative staff, maintenance personnel, or other students, and, more generally, any individual on the institution’s premises. Each student must also use the equipment, the furniture, the infrastructure and the premises placed at the disposal of the individual under the designed function. Vandalism is prohibited; an individual enrolled in training who engages in vandalism must make restitution for each act. Each student must use information technology following the code of conduct to compute the resources that the individual has received.
2. Prohibition of hazing (“initiation”):
   Hazing, for a student, consists of causing another individual, whether voluntarily or involuntarily, to submit to or commit humiliating or degrading acts during events or gatherings which have a link to the institution. Hazing is subject to disciplinary penalties, under the supervision of the director of the institution (or by the director’s representative), for the perpetrator(s) as well as for any other student who has organised, encouraged, facilitated or allowed such hazing to take place, without prejudice as to possible legal sanctions.
   Cellphone use in teaching venues is allowed only if the professor authorises it during a lecture.
   Plagiarism consists of borrowing, imitating, or copying another individual’s work while taking credit for it, particularly without citing a source. The source can be the work of other students, as well as published material. Using ideas is not reprehensible in itself. On the other hand, what is objectionable is borrowing the form, expression, or structure of the ideas’ presentation. Moreover, using a text without giving a source can be considered counterfeiting, which is against the law.

For all graded (“marked”) work, students must use their own words, sketches and drawings, templates and models, ideas, and arguments. The work submitted is presumed to be individual’s.

However, if the individual wishes to base their work on what they have read or heard, the individual must indicate the verifiable source(s), as described below:

• Quoting: Quoting an excerpt from a book, article, or another individual’s work is authorised as long as:
  • The excerpts are presented between quotation marks,
  • the sources are given in a format that allows them to be verified, for example, by indicating the reference via footnote or cross-reference or in another fashion, the excerpt represents a reasonable portion of the work submitted.
• Paraphrasing: Paraphrasing, which consists of using another individual’s ideas with one’s own words, is authorised as long as the use of this technique is mentioned (e.g., “Dupont (1986) demonstrates that ...”). In the same fashion as quoting, the reference to the main work must be given in a footnote or the bibliography.

1. Name and Logo:
   Plagiarism consists of borrowing, imitating, or copying another individual’s work while taking credit for it, particularly without citing a source. The source can be the work of other students, as well as published material. Using ideas is not reprehensible in itself. On the other hand, what is objectionable is borrowing the form, expression, or structure of the ideas’ presentation. Moreover, using a text without giving a source can be considered counterfeiting, which is against the law.
2. Authors’ rights:
   The institution provides students with publications and teaching resources protected by laws protecting authors’ rights. The use of such publications and resources takes place under the following rules:
   • Photocopies: Photocopies must be made according to the rules and regulations of documentation centres and libraries; copying a work completely is prohibited without the author’s and publisher’s consent. Copies made by an individual enrolled in training must be destined for private use only, explicitly excluding copies made for collective use or copies put on the Internet.Distribution of teaching materials: teaching materials furnished to students are supplied
   • Distribution of teaching materials: teaching materials furnished to students are supplied personally. They must not be distributed outside the institution, regardless of the distribution method, including digital formats. Unless prohibited by contractual obligation, work carried out by one or several individuals enrolled in training is the institution’s property.

Students can, on their responsibility, write and distribute publications on the institution’s premises in accordance with the terms specified hereinafter. No publication can be distributed on the institution’s premises without a prior declaration to the institution’s director. Publications, in whatever form (paper or digital), must respect current legislation, notably the French Loi du 29 juillet 1881, and must not be prejudicial to public order or the rights of third parties. In particular:

• works that are insulting or defamatory or that concern private life are prohibited; the right of reply must be ensured;
• before distribution, the institution’s management must receive a copy of the publication handed out or distributed within the institution. This copy must specifically contain the name of the author(s) of the articles, as well as the name of the legal representative of the publication, the time, and the place of distribution.

Flyers can be distributed on the premises of the institution on the conditions that, in addition to following the above rules, such flyers involve a subject which is related to the education of the students or the life of the institution and that the management of the institution has been informed beforehand of the distribution. The personal liability of authors is engaged in everything they write. In the event of a breach of the foregoing rules, the institution’s director (or a representative of the director) can suspend or prohibit the distribution of the publication within the institution.

Posting is allowed only in the places reserved to that effect. Posted documents must :

• Allow the poster to be identified;
• Have a connection with the education of the individual(s) enrolled in training or with institutional life.

1. Respecting secularity:
   Wearing signs or clothing through which students conspicuously demonstrate their religious beliefs is prohibited so long as such behaviour is prejudicial to public order within the institution.
   Should this rule be infringed, recourse to disciplinary proceedings shall be preceded by a dialogue with the individual enrolled in training and shall be placed under the authority of the institution’s director (or of a representative of the director). In all cases, religious proselytising on the institution’s premises is strictly prohibited.
2. Meeting rights:
   When students plan to organise a meeting on the institution’s premises, they must request permission beforehand from the institution’s director so that the venue appropriate for a possible meeting might be determined. The request contains• The date and time of the event, its subject, the number of expected attendees;
   • The date and time of the event, its subject, the number of expected attendees;
   • The legal entity and the real person(s) responsible for the meeting, and the designation of at least one real person, is mandatory. The institution’s director (or a director’s representative) can authorise such an event with conditions. In all cases, the event organisers are liable for any damage caused during the event.
3. Political and Union Opinions:
   Students are free to exercise political and union opinions as long as the operation and organisation of the institution are not harmed, public order is not threatened, and school rules and policies are not infringed.
4. Respecting copyright of images:
   Photographs and films made by students on the institution’s premises are subject to prior approval by the institution’s director (or a representative of the director) and the individual(s) being photographed and/or filmed.

1. Associative activities:
   Associative activities carried out on the institution’s premises must not be prejudicial to the organisation or the institution’s operation. They must follow the applicable rules and regulations.
   All requests for hosting or  domiciling a French Association 1901 on the institution’s premises are subject to prior written authorisation. Such requests should be sent to the director of the institution. The dispositions of article 4.1 of the present rules and regulations are applicable when the name of the Association includes the name of the institution and the name of the Paris Chamber of Commerce and Industry.
2. Events:
   Any event organised on the institution’s premises by students or associations is subject to prior written authorisation by the institution’s director (or a director’s representative). The authorisation request must be made to the director at the latest one month (30 days) before the date planned for the beginning of the event. It must specifically include the date, the time, the place, and the expected number of attendees. In all cases, the institution’s approval is contingent upon the presentation of administrative authorisations, when required, before the event. The sale and consumption of alcohol are not authorised.

Institutional opening dates and times are decided by the institution’s management and are communicated to the students on the day programmes begin, at the latest.

Access to the institution’s premises is reserved for individuals able to show a valid document authorising entry (student card, apprentice card, invitation, notice to appear, and so on). The authenticity of documents can be verified. The presence of any other individual(s) must be authorised by the institution. Students are prohibited from helping unauthorised individuals enter the institution. If necessary, special rules and regulations explain access to and dwelling in student residence halls.

All students, no matter the programme, must arrive on time and regularly attend scheduled classes and teaching activities, or, if failing to do so, present an explanation for delay and absence. Methods of managing tardiness and absence can be explained in the teaching rules and policies applicable to the individual enrolled in training.

Equipment placed at students’ disposal is inventoried and assigned per requirements. Any change in assignment is subject to the approval of the institution’s director (or of a representative of the director). Loaning or assigning certain equipment to an individual enrolled in training can be contingent upon payment of a monetary deposit. The individual enrolled in training can be requested to pay for additional damage or loss of the equipment if such damage or loss exceeds the value of the deposit. The following collective resources can be placed at the disposal of all the students:

• a documentary resource centre or library whose access and services are governed by special rules,
• computer resources and/or rooms whose use is governed by a computing code of conduct,a food service area whose access is governed by special rules.
• a food service area whose access is governed by special rules.

1. Fees for continuing education:
   Fees for continuing education that students owe must be paid in accordance with contractual terms and in accordance with the French Labor Code.
2. Tuition:
   Tuition that students owe must be paid by the dates and in the amounts indicated upon registration. If, after having been requested to pay a partial or total invoice, the individual enrolled in training or an individual’s legal representative(s) has not made payment by the stated due date, the institution shall exercise all legal redress to recover monies owed it, unless a request for delayed payment justified by special circumstances has been received and such delayed payment has been duly authorised by the institution. In addition, if the individuals referred to in the preceding paragraph have not paid the monies owed less than ten (10) working days before the beginning of the following academic term (quarter, semester, or other), the institution can suspend the attendance of the individual enrolled in training and delay it until the next academic year.
   Similarly, if the account of the individual enrolled in training is in arrears at the end of the academic year (T), despite the request(s) for payment previously referred to, and if this situation extends into the ten (10) working day period preceding registration in the following academic year (T+1), the institution shall suspend such registration until the next academic year (T+2), unless a request for delayed payment justified by special circumstances has been received and the institution has duly authorised such delayed payment. In the same fashion, if account of the individual enrolled in training is in arrears at the end of the programme, in spite of the warning(s) previously referred to, and if the situation extends into the ten (10) working day period preceding the award of any degrees obtained, the institution shall not award such degree(s) until all outstanding amounts have been paid, unless a request for delayed payment justified by special circumstances has been received and the institution has duly authorised such delayed payment. Payment is due for any academic term (quarter, semester, or other) which has begun.
   The date applicable to a resignation or withdrawal of an individual enrolled in training is the date postmarked on the envelope of the relevant letter.

Representation of trainees in continuing education is organised for any training programme whose length exceeds five hundred (500) hours and is in accordance with the requirements of article R6352-9 and relevant subsequent articles of the French Labor Code. Such representation is ensured by a permanent delegate and an alternate delegate, elected for the length of the training programme. All trainees are both voters and eligible for office. The delegates are elected simultaneously in a two-round election, with each trainee having one vote in each round.

Election occurs during the training time, at the earliest twenty (20) hours and at the latest forty (40) hours after the beginning of the training session. The institution’s director (or a director’s representative) ensures the proper organisation and execution of the elections. When training involves at least one trainee in continuing education, the rules for representation which apply to the complete training session are those of article 13 of the present school rules and policies.

It is prohibited for students, partner companies, and student associations to engage in commercial activity on the institution’s premises. Sales can be authorised in exceptional circumstances. Requests for authorisation should be made to the director of the institution. When a sale is authorised, it should take place in accordance with the rules governing the institution and the more general rules relative to the type of sale.

Students must be properly and cleanly dressed.

In certain occupations, sectors, or training programmes, stricter rules concerning hygiene and clothing can be applied too. Smoking, including e-cigarettes, is prohibited in enclosed buildings and venues. This prohibition is extended to open spaces when the institution hosts or trains minors. The possession, use, distribution, or sale of drugs of whatever kind or quantity is prohibited on the institution’s premises. The institution’s director (or a director’s representative) can inform the relevant legal authorities of any unlawful act. Consuming alcohol on the premises, outside the venues and events authorised by the institution’s management, is prohibited.

An individual who represents a threat to the safety of people or property engages his or her liability and, in the relevant cases, the liability of his or her legal representative(s). Personsunder the influence of psychotropic substances (alcohol, drugs) will not be allowed to enter the institution.

• Safety: Students must observe the applicable institutional rules and regulations concerning safety.
• Clothing and safety rules: Students must wear appropriate clothing and observe all special safety rules according to the activity (practical training, sports).
• Dangerous, toxic, or prohibited products: Bringing dangerous, toxic, or prohibited products into the institution is strictly forbidden.
• Animals: Animals are prohibited on the premises of the institution.
• Accident: The institution’s management must be immediately informed if a student has an accident in the institution or on the direct route between the institution and the student’s domicile. The same procedure must be followed for individuals undergoing training on company premises; the company must also be informed.

1. Attributes and scope of Disciplinary Committee:
   The Disciplinary Committee is in charge of investigating the actions or the acts undertaken by an individual enrolled in training in the institution or in a partner institution where a portion of the training is carried out, should such actions or acts be considered a possible infringement of the school and teaching rules and policies or any other enforceable regulations.
   The competence of the Disciplinary Committee covers not only the actions or acts undertaken on the premises of the institution and its campus, where applicable, but also during outside activities linked to the training or to the programmes organised by the institution, as defined in the Article 1. It also extends to any actions or acts carried out during an activity linked to education that affect the image of the institution.
2. Composition of the Disciplinary Committee:
   The Disciplinary Committee is composed of the Associate Dean (or a representative of the Associate Dean), the Director of Studies Europe (or a representative of the Director of Studies Europe), as well as of other persons designated by the director, including at least one person (or a representative of this person) in charge of the course of study or programme of the individual enrolled in training and at least one of the teachers (or a representative of the teacher) of the individual enrolled in training. If the Disciplinary Committee has an even number of members, the president of the council has two votes. The institution’s director (or a representative of the director) is the chairman of the disciplinary council.

1. Protective measures:
   When an act (or acts) of the individual enrolled in training is such that it has a negative impact on the normal operation of the institution, and while the decision of the disciplinary council on a possible sanction is awaited, the director of the institution (or a representative of the director), so as to preserve order and implement protective measures, can suspend the individual enrolled in training from training activities and prohibit said individual from entering the premises of the institution. This measure can be effective until the decision of the disciplinary council, which must meet within a reasonable amount of time, is handed down.
2. Meeting of the Disciplinary Committee:
   The Disciplinary Committee is convened by the Dean (or by a director’s representative) after any act deemed to be against the school and teaching rules and policies, fraud or attempted fraud, irregular attendance, absenteeism, ...
   The individual enrolled in training is summoned by email at least three working days before the meeting of the disciplinary council. The summons can also be conveyed within the same timeframe by hand delivery against a signed receipt. For a Disciplinary Committee decision to be valid, at least three of the individuals named in Article 17.2 must be present at the meeting.
   During the entire disciplinary procedure, the individual enrolled in training can be assisted by a person of the individual’s choice. The individual enrolled in training can request that witnesses be heard. If the victim is heard, it is as a witness.
3. Decision of the Disciplinary Council:
   The Disciplinary Committee has the power to sanction an individual enrolled in training. In accordance with the severity of the infraction, the sanction can be:• warning,
   • warning, reprimand,
   • reprimand,
   • temporary suspension for a maximum of 12 months,
   • expulsion.
     Any sanction handed down against an individual enrolled in training is included in the file of the individual. A warning or a reprimand will automatically be expurgated within the three years following the sanction on the condition that the individual enrolled in training has not been sanctioned for anything else during that period of time. Any decision can be posted on the institution’s premises without mentioning the first and last names of the individuals involved.
4. Notification of the decision of the Disciplinary Committee:
   The president of the Disciplinary Committee notifies the individual enrolled in training of the decision taken. The notification is oral if it concerns undergraduate training. It takes effect immediately after the deliberation of the Disciplinary Committee. It is confirmed by registered mail or hand delivery against a signed receipt. The decision is written if it concerns continuing training. It cannot take effect less than one full day or more than two weeks after the meeting with the trainee. It takes the form of a letter sent by email. The decision of the Disciplinary Committee takes effect immediately upon notification.

An individual enrolled in training can be liable under the law for damage caused. He or she must, therefore, be covered for the duration of his/her training by civil liability insurance. He or she must also take out individual accident and repatriation assistance insurance in order to be covered for bodily injury in the event of an accident in France or abroad and the event of illness abroad, including where repatriation to the place of residence is required. The institution may not be held liable for any loss, theft, or damage to personal belongings.